Privacy Policy

Privacy Policy

DotNet Systems / MyInstitution.Net has created this Privacy Statement (Policy) in order to demonstrate our firm commitment to helping our users better understand what information we collect about them and what may happen to that information.

The following discloses our information gathering and dissemination practices for this website: MyInstitution.Net


As part of the normal operation of our services we collect and, in some cases, may disclose information about you. This Privacy Policy describes the information we collect about you and what may happen to that information.

By accepting this Privacy Policy and our Terms and Conditions, you expressly consent to our use and disclosure of your personal information in the manner prescribed in this Privacy Policy. This Privacy Policy is incorporated into and subject to the terms of the MyInstitution.Net Terms of Service. The privacy practices of this statement apply to the MyInstitution.Net website.

a) Information We Collect

Our primary goal in collecting personal information is to provide you with a smooth, efficient, and customized experience. This allows us to provide services and features that most likely meet your needs and to customize our service to make your experience easier. The profiles of Administrator, Teachers, and Students are available are only accessible to the authorized persons of your institution to view on the Website. Administrator's contact information will be shown at Contact Us page including email address, telephone number, fax, PO Box, or address ONLY IF SPEFICALLY REQUESTED by the Administrator while registering the Institution with us. If you don't want to display any of your contact information, you MUST click on 'No' option at in front of each type of contact info - email address, telephone number, fax, PO Box, or address - that you do not want to be accessible to public in the Contact Us page. Even if you disallow others to view your contact information from your profile, you will still be able to receive email messages from the public, teachers, or students through our instant email messaging system, while maintaining your anonymity. Further, your Institution's Mission Statement, About My Institution info, and the Salient Features of your Institution may be accessed by the public at My Institution page. Any announcements made by you for the public, Students and Teachers, or Teachers only will also be accessible to the respective audiences.

We automatically track certain information based upon your behaviour on our website and the pattern of usage of our Institutional Information Management System using cookies and other devices. We use this information to internal research on our Users' demographics, interests, and behaviour to better understand and serve you and our community. This information may include, but not limited to, the URL that you just came from (whether this URL is on our website or not). Which URL you next go to (whether this URL is on our website or not), what browser you are using, and your IP address.

We may use data collection devices such as "cookies" on certain pages of our website. "Cookies" are small files placed on your hard drive that assist us in providing customized services. We also offer certain features that are only available through the use of a "cookie". Cookies can also help us provide information which is targeted to your interests. Most cookies are "session cookies", meaning that they are automatically deleted from your hard drive at the end of a session. You are always free to decline our cookies if your browser permits.


b) Our Use of Your Information.

We use information in the files we maintain about you, and the other information we obtain from your current and past activities on the website to resolve disputes, troubleshoot problems and enforce our Terms and Conditions.

You agree that we may use personally identifiable information about you to improve our marketing and promotional efforts, to analyze website usage, improve our content and product offerings, and customize our Institutional Information Management System and Website's content, layout, and services. These uses improve our Website and the Information System, and better tailor it to meet your needs.

You agree that we may use your information to contact you and deliver information to you that, in some cases, are targeted to your interests, such as targeted banner advertisements, administrative notices, product offerings, and communications relevant to your use of the Website. By accepting Privacy Policy, you expressly agree to receive this information. If you do not wish to receive these communications, we encourage you to opt out of the receipt of certain communications by sending a message to us.

c) Our Disclosure of Your Information

Due to the existing regulatory environment, we cannot ensure that all of your private communications and other personally identifiable information will never be disclosed in ways not otherwise described in this Privacy Policy. By way of example (without limiting and foregoing), we may be forced to disclose information to the government, law enforcement agencies or third parties under certain circumstances, third parties may unlawfully intercept or access transmissions or private communications, or Users may abuse or misuse your information that they collect from our Website. Therefore, although we use industry standard practices to protect your privacy, we do not promise, and you should not expect, that your personally identifiable information or private communications will always remain private.

As a matter of policy, we do not sell or rent any personally identifiable information about you to any third party. However, the following describes some of the ways that your personally identifiable information may be disclosed.

Advertisers. We aggregate (gather up data across all our Users accounts) personally identifiable information and disclose such information in a non-personally identifiable manner to advertisers, and third parties for other marketing and promotional purposes. In these situations we may disclose the name and address of your Institution, however, we do not disclose to these entities any information that could be used to identify you personally. Certain information, such as your name, email address, password, credit card number and bank account number, are never disclosed to marketing advertisers. We may use third-party advertising companies to serve ads on our behalf. These companies may employ cookies and action tags (also known as single pixel gifs or web beacons) to measure advertising effectiveness. Any information that these third parties collect via cookies and action tags is completely anonymous.

Other Institutions. We may disclose the name and address of your Institution to the other educational and training institutions for marketing and promotional purposes.

External Service Providers. There are a number of services offered by external service providers that help you use our Website (e.g. listing agents, escrow, authentication, mediation). If you choose to use these optional services, and in the course of doing so, disclose information to the external service providers, and/or grant them permission to collect information about you, then their use of your information is governed by their private policy.

Other Corporate Entities. We share much of our data, including personally identifiable information about you, with our parent, affiliates, subsidiaries and joint ventures that are committed to serving your online needs and related services, throughout the world. To the extent that these entities have access to your information, they will treat it at least as protectively as they treat information they obtain from their other Users. Our parent, affiliates, subsidiaries and joint ventures will follow privacy practices no less protective of all Users than our practices described in this document, to the extent allowed by applicable law. It is possible that DotNet Systems / MyInstitution.Net, its subsidiaries, joint ventures, or any combination of such, could merge with or be acquired by another business entity. Should such a combination occur, you should expect that DotNet Systems / MyInstitution.Net would share some or all of your information in order to continue to provide the service. You will receive notice of such event (to the extent it occurs) and we will require that the new combined entity follow the practices disclosed in this Privacy Policy.

Legal Requests. DotNet Systems / MyInstitution.Net cooperates with law enforcement inquiries, as well as other third parties to enforce laws, such as: intellectual property rights, fraud and other rights. We can (and you authorize us to) disclose any information about you to law enforcement and other government officials as we, in our sole discretion, believe necessary or appropriate, in connection with an investigation of fraud, intellectual property infringements, or other activity that is illegal or may expose us or you to legal liability.

d) Accessing, Reviewing and Changing Institution Info.

Administrator can review or change any information submitted during the registration, except Type of Institution, Level of Institution, security question, and User ID. If you change Administrator's password we keep track of your old password. You can also upload and update the logo and picture of your institution.

Students and Teachers Profiles as well as several kinds of Performance Analysis Reports of the Students, Teachers, Classes, and the Institution can be accessed by the Administrator, Students / Parents, and Teachers according to their specific rights. These Performance Analysis Reports are automatically created and updated based on the Test / Exam results entered by the Administrator, Class Incharges, or the Heads of Departments.

No student has access to the profile, test / exam results, or Performance Analysis Reports of any other student. Likewise, No Teacher has access to the profile, test / exam results, or Performance Analysis Reports of any other teacher. However, Administrator has the access to all the Students and Teacher profiles, test / exam results, and all the Performance Analysis Reports. Administrator can also allow and define the level of access to the Class Incharges / Heads of Departments about Students personal information on their profiles, test / exam results, and Performance Analysis Reports of the students. The Administrator would, however, be fully responsible for allowing and defining this access to the Students Info, and DotNet Systems / MyInstitution.Net shall not be liable for any misuse of such information under any circumstances.

You can De-activate your Institution at anytime you like to disallow access to your Institution Information Management System by anyone other than you. You can Re-activate your Institution again to allow access to your Institution Information Management System to others including teachers, students and the public.

We will retain our files information you have requested to remove in order in some circumstances, such as to resolve disputes, troubleshoot problems and enforce our terms and conditions. Further, such prior information is never completely removed from our databases due to technical and legal constraints, including stored ‘back up' systems. Therefore, you should not expect that all of your personally identifiable information will be completely removed from our databases in response to your requests.

e) Control of Your Password

You are responsible for all actions taken with your User ID and password. Therefore, we do not recommend that you disclose your MyInstitution.Net User ID or password to any third parties. If you choose to share your User ID and password or your information with third parties to provide you additional services, you are responsible for all actions taken with your User ID and password and therefore should review that third party's privacy policy. If you lose control of your password, you may lose substantial control over the service, and personally identifiable information about you as well as teachers and students of your Institution, and may be subject to legally binding actions taken on your behalf. Therefore, if your password has been compromised for any reason, you should immediately change your password.

f) Other Information Collectors

Except as otherwise expressly included in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you. To the extent that you disclose your information to other parties, whether they are on our Website or on other websites throughout the Internet, different rules may apply to their use or disclosure of the information you disclose to them. To the extent that we use third party advertisers, they adhere to their own privacy policies. Since DotNet Systems / MyInstitution.Net does not control the privacy policies of the third parties, you are subject to ask questions before you disclose your personal information to others.

g) Security

DotNet Systems / MyInstitution.Net uses industry standard practices to safeguard the confidentiality of your personal identifiable information. DotNet Systems / MyInstitution.Net treats data as an asset that must be protected against loss and unauthorized access. We employ many different security techniques to protect such data from unauthorized access by Users inside and outside the company. However, "perfect security" does not exist on the Internet.

h) Notice

We may change this Privacy Policy from the time based on your comments and our need to accurately reflect our data collection and disclosure practices. All changes to this policy are effective after we provide you with at least (30) days' notice of changes by sending email to Users. We provide you with (30) days' notice to allow you the opportunity to notify DotNet Systems / MyInstitution.Net if you do not agree to such changes.